Create. Send. Get Paid.
Invoicing, Quotes, Payments
Free Invoicing Software for Small Businesses
Invoicing & Quotations
- Create clients and send invoices in seconds
- Create recurring invoices, client payment profiles
- Send invoices via Gmail, MSN, or custom SMTP
- Product library tool populates invoices & quotes
- Attach 3rd party files to client invoices & emails
- Reporting, Accounts Aging, Client Statements
Clients Pay Faster
- Accept credit cards, ACH payments, PayPal, & more
- Clients pay directly from their invoice with the click of a button
- Receive app and email notifications when clients view
- View instant data updates when payments are made
- Automate payment reminders & past due notifications
Invoicing & Payments Features
Create & Email Invoices & Quotes in Real-Time
Real-time PDF preview creation shows your invoice review as you build it in real-time.
Upload your Company Logo
Upload your logo & customize invoice colors to match your brand!
More Payment Gateways
Stripe, PayPal, Checkout, Braintree, PayFast, Authorize, Square, Mollie and more!
Learn more →Dynamic Dashboard Data
View revenue, invoices sent, recent activity data. Track upcoming invoices, invoices past due, and more!
Invoice Template Designs
4 free invoice templates, Pro members have 10 professional designs!
Learn more →Track Inventory Levels
Set inventory levels per product. Inventory levels are reduced automatically as products are invoiced.
Additional Users & Set Permissions
Add users and set access permissions per user. Users can belong to multiple companies.
Link Multiple Companies (x10) with 1 Login
Manage invoicing for up to 10 business accounts all under one Invoice Ninja account.
Recurring Invoicing & Auto-Billing Clients
Save time by automatically billing long-term clients with recurring invoices.
Attach 3rd Party Files to Invoices & Expenses
Combine important files with your invoice document. All in one email delivery.
Customize Invoice Fields
Create dynamic custom fields for your company, client details, invoice product columns, more!
Client-Side Account Portal
Client can view their invoices, quotes, payments, documents, and all transaction history.
Projects, Tasks & Track Time
Log every task. Record every second. Then simply click to add the data to your invoice.
Learn more →Send Invoices & Quotes via Gmail & MSN Accounts
The most requested feature by far! Email invoices, quotes, & payment reminders via your Gmail or MSN email!
Email via your SMTP Setup
Email invoices, quotes, & payments emails via your own SMTP server configuration to provide your clients a 100% branded experience.
Create Group Workflow Settings
Create 'groups' of custom settings: payment terms, designs and more, for different 'groups' of clients.
Custom Domain 'Billing.YourCompany.com'
Simply create a unique DNS A Record entry and we'll work some magic!
Kanban Boards for Projects
Organize and plan your client work with our visual project management tool.
Learn more →Approved Quotes Auto-Convert to Payable Invoices
Turn an approved quote into an invoice with just one click of a button or allow auto-conversion from client approval.
Fully Customizable Invoice Template Design
Match the look of your invoice with the design of your brand.
Customize Email Subjects & Body Text
Tailor your invoice email text for improved open rates and brand recognition.
Accept Deposits & Partial Payments
Request partial payments using the same invoice again and again.
Invoice Payment Auto-Reminder Emails
Use a pre-written auto-reminder email sequence to remind clients your invoice needs to be paid.
Alerts When Client Views & Pays Invoices
Receive notifications when a client views and pays your invoice.
Enable Invoice Approval Checkbox or Client Signature
Ensure clients understand your terms of agreement prior to payments.
Item & Product Library System
Quickly select from potentially thousands of predefined service and product descriptions.
Bulk Emailing Invoices & Quotations
Save time by quickly selecting multiple invoices and emailing them out together.
Create Reports, Accounts Aging & Client Statements
Understand the bigger financial picture with our advanced report features.
Importing Expenses & Vendors
Automatically import your expenses data to your Invoice Ninja account.
Learn more →Multiple Currencies & Languages
Dozens of languages & currencies – a true solution for global payments.
Currency Formatting '.' vs ','
Set 100.00,00 or 100,00.00 per your region.
Setup Automatic Credit Card Gateway Fees
Automatically add percentage fees to select predetermined price ranges.
Setup Automatic Late Fees on Unpaid Invoices
Bill a client extra for unpaid invoices with automatic late payment fees.
Enable/Disable Recurring When Cloning
Clone recurring invoices to a regular invoice, and vice versa!
Set a 'BCC' Address for Invoice & Quote Emails
Include additional company members in notifications.
Tax Settings per Line Item or Invoice Total
Inclusive taxation, exclusive taxation, line-item taxation, and more!
Enabling/Disabling Nav Modules
Show more or less menu navigation based on your work preference.
Create Custom Payment Instructions
Special payment instructions? Create custom instructions directly in the invoice!
Automated Currency Exchange
Automate currency exchange between clients currency, and your account default currency.
Auto Sales Tax Calculation
Automate your invoice sales tax calculation (US States).
Pro & Enterprise Features
Upgrade for even more powerful invoicing tools
Let's Connect!
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